Job: Administrative Assistant

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Job Description



Matheson Inc. is looking for experienced Administrative Assistant who is self-motivated and career-minded in Salt Lake City, UT

Matheson is a diversified national transportation carrier proudly serving the United States Postal Services since 1964. As a business partner of the United States Postal Service, Matheson is committed to the belief that “service must be reliable, convenient, and must improve continuously.” We take pride in the fact that our service is consistently at or above the 99% performance level.

The Administrative Assistant is responsible for administrative, project, and support to the department as well as overseeing and coordinating the day-to-day activities of the office. The Administrative Assistant will serve as the principle point of administrative contact and liaison with internal and external constituencies and will provide administrative support services in various areas as assigned.

Shift is M-F from 8-5


  • Copies DOT data and compiles records and reports.
  • Tabulates and posts data in record books.
  • Records orders for merchandise or service
  • Operates computer to input and retrieve data.
  • Operates office machines such as computer, adding, calculating, and duplicating machines
  • Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
  • Greets and assists visitors.
  • Purchases supplies
  • Answer single or multi-line phone system.
  • Light payroll processing
  • Maintain DOT driver schedules and hours of service


To perform the job successfully, an individual should demonstrate the following competencies :

  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
  • Ethics - Keeps commitments; Works with integrity and ethically
  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.
  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions. Initiative - Volunteers readily; Seeks increased responsibilities; Asks for and offers help when needed.
  • Safety and Security - Uses equipment and materials properly.
  • Accuracy and Deatial Oriented - Is accurate and detailed when inputting information into system to run reports and payroll.


  • Advanced skills in MS Excel
  • Knowledge of MS Office suite
  • Working knowledge of MS Outlook
  • Possess strong attention to detail
  • Possess organizing and coordinating skills
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
  • Ability to plan, develop, and coordinate multiple projects
  • Knowledge of office administrative principles and procedures
  • Skills in the use of database management, word processing, spreadsheet, and/or presentation software
  • Good writing, analytical and problem-solving skills
  • Knowledge of principles and practices of organization, planning, records management and general administration.
  • Ability to communicate effectively
  • Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines.
  • Ability to follow oral and written instructions
  • Some knowledge of DOT guidelines


High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include Close vision, Distance vision and Ability to adjust focus.

Compensation: Will commensurate with experience ($16-$18 per hour)

Matheson Inc. is an equal opportunity employer.


Req Number

Salt Lake City (Postal) 

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